Dear Parent

TIS Re-registration

Thank you to those parents who completed the re-registration of their child/ren for 2019/2020 by the deadline of 30 April.

50 students remain pending.

The final reminder was emailed on 1 May.

Please advise Rita if you experienced any difficulties or require assistance.

Lesson Plan: Grade 8

Writing and replying to emails speak volumes about the sender. Grade 8 class was introduced to this important topic to enable them to write and respond to emails appropriately, choosing the right diction and the right tone for an effective email conversation. Email now takes up a significant portion of our workday. According to a study by the International Data Corporation (IDC), workers spend 28 percent of their workweek reading and answering email. While we try to work faster and more efficiently, we must not forget the social rules that accompany any form of communication.

Your Guide To Email Etiquette

 Have a clear subject line.

Competing with the hundreds of emails clogging our inbox every day, it is very important for the sender to have a clear subject line, to enable the receiver to address the subject correctly. Example, sending a proposal to someone, be specific and write, “The Fitch Proposal Is Attached.”

Use a professional salutation.

Using “Hey,” “Yo,” or “Hiya” isn’t professional, no matter how well you know the recipient. Use “Hi” or “Hello” instead. To be more formal, use “Dear (insert name).” Using the person’s name in the salutation — “Hello Robert” — is quite appropriate, but remember not to shorten a person’s name unless you’re given permission to do so.

Don’t use humour.

Humour does not translate well via email. What you think is funny has a good chance of being misinterpreted by the other party, or taken as sarcasm, without the accompanying vocal tone and facial expressions. When in doubt, leave humour out of business communications.

Do proofread your message.

Don’t be surprised if you’re judged by the way you compose an email. For example, if your email is littered with misspelled words and grammatical errors, you may be perceived as sloppy, careless, or even uneducated. Check your spelling, grammar, and message before hitting “send.”

Don’t assume the recipient knows what you are talking about.

Create your message as a stand-alone note, even if it is in response to a chain of emails. This means no “one-liners.” Include the subject and any references to previous emails, research or conversations. It can be frustrating and time-consuming since your recipient may have hundreds of emails coming in each day.

 Do reply to all emails.

Give a timely and polite reply to each legitimate email addressed to you. Even if you do not have an answer at the moment, take a second to write a response letting the sender know you received their email. Inform the sender if their email was sent to the wrong recipient, too.

Don’t shoot from the lip.

Never send an angry email, or give a quick, flip response. Give your message some thoughtful consideration before sending it. If you feel angry, put your message into the “drafts” folder, and review it again later when you are calmer and have time to formulate an appropriate response.

Do keep private material confidential.

It is far too easy to share emails, even inadvertently. If you have to share highly personal or confidential information, do so in person or over the phone. Ask permission before posting sensitive material either in the body of the email or in an attachment.

Don’t! Overuse exclamation points.

Exclamation points and other indications of excitement such as emoticons, abbreviations like LOL, and all CAPITALS do not translate well in business communications. Leave them off unless you know the recipient extremely well. It’s also not professional to use a string of exclamation points!!!!!

It may take some practice to keep your emails professional and to the point, but you will look more polished and organized in the long run. Click: https://www.entrepreneur.com/article/272780

Students’ Reflection

“The Grade 8 students met themselves sitting in a class and waiting for information to be given. As soon as the guidance counselors mentioned the topic ‘Email Etiquette’ people’s face began to drop in sadness. But as they were teaching, I started to learn new things and I also started to realize the mistakes I have been doing. Some of the things I picked up from the class was that it is important to have a subject title that clearly defines the point of mail and everyone needs to make sure to sign out. Also, I learnt about CC and BCC which means copy and blind copy. Also please note that when writing a mail make sure you read over to check spelling, grammar, and punctuation. This topic was truly insightful”-Moyosola Fajemirokun

“The last guidance class I had was on the 30 April, 2019. During that guidance class, I learnt a lot of things about email etiquette. I learnt that it consists of a few things such as the address of the person you are sending it to, the heading, a very good and respectful salutation, a body (how you would have to get straight to the point, ask good questions and space your topics), a good conclusion and a good sign off or signature line.

I also learnt that when you are sending an email, there are some options which are:

  • The ‘cc’ (carbon copy) – this is when you are sending the message to more than one person.
  • The ‘bcc’ (blind carbon copy)-this is when you send an email to someone and attach more people to it without the main recipient knowing.

Two key things I noticed were that if you are sending the message to a University, you have to limit the length of the message because they are busy and have a lot of things to do. If your message is quite long, they wouldn’t even want to read it and if you are sending the message to one person, direct it to just one person not all of the others copied in the mail. As I said earlier, I learnt a lot of things and I look forward to our next lesson”Brenda Anthonio

Enjoy the rest of your day.